What Is Document Management?

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What Is Document Management?

At a most basic level, document management solutions (DMS) scan, capture, retrieve, and store documents digitally in a central location. Having content stored and accessed electronically allows your entire organization to improve collaboration, increase efficiency, and enhance security.

While early document management acted like simple electronic file cabinets, today’s document management and Enterprise Content Management (ECM) systems, pioneered by DocStar in the 1980’s, are sophisticated, collaborative, process-oriented solutions that transform the way you do business—and help you make smarter business decisions.

Learn more about electronically managing content and automating accounts payable for better efficiency by reading our eBooks.

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Why Do I Need Document Management?

If you have stacks of paper on your desk or in file cabinets, you need a document management solution. Lost, misfiled and delayed approvals on documents cost your organization time and money. Remote employees, and compliance and security issues add even more layers of complexity to an already-complex system. And with paper-based processes, lack of visibility into the status of your cash position, workflow approvals, or changes to documents add to the difficulty of making the best decisions for your company.

DocStar ECM makes managing all of your content easy and smart. With a powerful, yet simple to use workflow designer, you can build custom workflows to effortlessly move any kind of content to the right person, at the right time—improving internal collaboration, business insight and service levels across the organization.

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How Does Electronic Content Management Help Me Cut Costs?

Besides the obvious costs—buying fewer supplies—paper, files, ink, toner, file cabinets (as well as storage costs), and postage for shipping documents between locations, there are a number of cost savings by creating a paperless workflow.

  • Higher efficiency and productivity—without spending time chasing down paper for approvals, you can get more work done—faster and with fewer errors.
  • Better business insight—with visibility into the status of a document at each step, you can plan more accurately and make business better decisions.
  • Better cash management—with DocStar AP Automation, you can see the status of every invoice and take advantage of early payment discounts.
  • Improved collaboration—remote team members are no longer an issue and bottlenecks are eliminated with access to content at any time, on any device.
  • Easier audit process—secure documents can be found quickly and easily so audits takes less time, require fewer staff resources, and lead to more positive outcomes.
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More than 2,000 organizations—large and small trust DocStar to deliver smart solutions

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    “DocStar provides the best solutions on the market. The solutions are really easy to use at an affordable price point, and offer improved processes with a fast return on investment. Plus I really enjoy working with their team.”

    Paul Crompton, Acumen Business Systems

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    “Working in AP, we have to research things all the time. With DocStar AP Automation, it’s very easy to find things and has taken a job that used to take two to three hours down to about five minutes.”

    Penny Martin, Accounts Payable Administrator

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    “The custom workflow is one of the best things in the DocStar solutions. It’s very powerful and we’ve been able to drive really good efficiencies which have gone right to our bottom line.”

    Neil Baier, CFO

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