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Stop at Scanning, and You Stall: How to Build an Automated Content Workflow
Document scanning is just the first step. Learn how to turn digitized files into automated, efficient workflows with Vital Records Control and DocStar.
Smarter AP starts with intelligent data capture and streamlined workflow
Modern CFOs are being asked to do more with less. Optimize performance, reduce costs, and provide real-time insight across the business. Yet many are still held back by manual invoice processing, a persistent bottleneck that limits agility, drains resources, and increases risk.
Invoices impact cash flow forecasting, vendor relationships, procurement efficiency, and financial reporting. But when routed through manual workflows or disconnected systems, they slow the entire organization.
This is why more CFOs are turning to AI-powered accounts payable (AP) automation. It’s not just about saving time. It’s about creating a foundation for scalable, secure, and insight-driven finance operations.
According to the Institute of Finance & Management, it can cost up to $9 to process a single invoice manually. That figure rises quickly when you factor in:
For high-performing finance teams, automation isn’t just a cost-saver. It’s an enabler of strategic finance. When AP processes are digitized and intelligent, teams can shift focus from chasing documents to analyzing performance, forecasting trends, and advising leadership.
At the center of this transformation is Artificial Intelligent Data Processing (AIDP), a capability built into modern AP automation platforms like DocStar.
AIDP uses machine learning, optical character recognition (OCR), and pattern recognition to:
As it learns over time, AIDP reduces human error and speeds up even complex invoice scenarios, including multi-line and multi-entity processing.
One of the biggest challenges for CFOs implementing automation is integration. DocStar offers out-of-the-box ERP integrations with Microsoft Dynamics, Sage Intacct, Epicor, QuickBooks, and other popular systems.
Using formats like XML, CSV, or API-based connections, invoice data moves directly into the ERP or finance system. No rekeying. No manual reconciliation. This improves data accuracy, shortens close cycles, and enhances reporting.
The benefits of AP automation extend well beyond the finance department:
CFOs adopting AP automation are building a more agile, resilient finance function. They’re developing systems that scale, people who lead with data, and processes that drive performance.
DocStar AIDP helps organizations shift from transactional inefficiencies to intelligent financial operations. It doesn’t replace people. It empowers them to deliver strategic value.
Ready to Simplify Invoice Processing?
Discover how DocStar AP Automation with AIDP can help you reduce costs, improve accuracy, and support long-term finance strategy. Schedule a personalized demo.
Document scanning is just the first step. Learn how to turn digitized files into automated, efficient workflows with Vital Records Control and DocStar.
Discover how FP&A teams use DocStar to centralize documents, improve collaboration, and make faster, smarter financial decisions with confidence.
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