| Contract Review |
Challenge: Gather all required Contract documents into a central location that several departments can easily collaborate on to approve and convert the contract into a customer order. Instantly access Contract documents for future reference.
DocStar Solution: Receive all documents for contract review automatically into DocStar ECM via fax, email, import or scanning and send notifications to all required parties automatically. Gather all necessary approvals simultaneously and move right to completed contract and customer order.
Benefits: Faster quote-to-order cycle times, instantly accessible reference documentation for future access including in-document discussions. |
| Customer Orders |
Challenge: Acquisition of customer order and supporting documentation, review against quotes or previously agreed upon contracts, and dispatch to production for fulfillment. Instantly access Customer Order documents for future reference.
DocStar Solution: Receive all documents for customer order automatically into DocStar ECM via fax, email, import or scanning. Instantly compare to existing quotes or contracts, approve for fulfillment, capture order acknowledgement and dispatch to production for fulfillment.
Benefits: Increased productivity, increased accuracy, and readily accessible order documentation for tracking and rapid customer chargeback investigation support. |
| Purchase Orders |
Challenge: Submit Purchase Orders and retain an instantly accessible copy of the Purchase order and order acknowledgement for future reference.
DocStar Solution: Print, import, or scan purchase order directly into DocStar, acquire and attach order acknowledgement, and automatically notify appropriate personnel as to completed purchase submission.
Benefits: Instant notifications and access to purchase order submissions and supporting documentation during entire procure-to-pay cycle. |
| Work Orders |
Challenge: Dispatch Work Orders to production, follow fulfillment progress through to final shipment. Instantly access Work Order documents for future reference.
DocStar Solution: Dispatch Work Order Documents and provide instant access to supporting SOPs and other supporting documentation. Capture all shipping documents and attach to in-process Work Order for instant visibility throughout organization.
Benefits: Increased productivity, increased accuracy, and readily accessible work order documentation for tracking and rapid customer chargeback investigation support. |
| Engineering Change Orders |
Challenge: Gather all required Engineering Change Order (ECO) documents into a central location that several departments can easily collaborate on to approve and convert into an accepted production change. Instantly access Engineering Change Order (ECO) documents for future reference.
DocStar Solution: Submit all documents for ECO review automatically into DocStar ECM import or scanning and send notifications to all required parties. Gather all necessary approvals simultaneously and move right to completed ECO and production change.
Benefits: Faster production change cycle times, instantly accessible reference documentation for future access including in-document discussions. |
| Quality Document Management |
Challenge: Create and maintain a central repository of Quality Control Documents including SOPs and Inspection Reports for instant access by all related parties while preventing mistaken misplacement or deletion of active QC documents. Support for corporate and compliance initiatives and audits such as World Class Manufacturing, Lean Manufacturing, Six Sigma, ISO, etc.
DocStar Solution: Print, import, or scan and secure QC documents directly in DocStar ECM, automatically notify appropriate personnel as to new or updated QC documentation. Instantly access most current SOPs and up-to-date inspection reports throughout organization.
Benefits: Secure and instantly accessible SOPs and inspection reports, increased productivity and accuracy, improved adherence to corporate quality and compliance initiatives and audits. |
| Accounts Payable |
Challenge: Timely receipt, processing, and approval of AP invoices to avoid late payment penalties, capture early payment discounts, and increase overall productivity and vendor responsiveness.
DocStar Solution: Receive all AP invoices automatically into DocStar ECM via fax, email, import or scanning and send notifications to all required parties automatically. Gather all necessary approvals simultaneously and move right to completed and paid invoice. Instantly access all supporting documentation (PO, Delivery Ticket, etc.), gather all necessary approvals, and move right to completed and paid invoice.
Benefits: Increased productivity, avoid late payment penalties, capture early payment discounts, improve vendor responsiveness. |
