Document Management Blog



10 Reasons to Use Electronic Forms

Category: Blog   |   Tags: ,

Electronic forms, also referred to as e-forms, are not new, but there are many businesses and organizations that still use paper forms.  Many forms are prefilled, printed, and then used to record a signature.  Some companies use a word-processing program to create a fillable PDF and end up printing the form to retain a paper document.  These are not e-forms! It’s time to abandon paper forms and switch to electronic forms.  Here are 10 reasons why your organization needs to make the change. Electronic Forms Cut Cost According to AIIM, the average cost to process a simple paper form is $4.56.  … Continue reading


What is Digital Transformation?

Category: Blog   |   Tags: ,

Ask a group of business people the meaning of digital transformation, and you will get all sorts of answers, depending on what type of business they’re in and their individual roles in their organizations. The concept of digital transformation has been around for decades.  Now, with the rise of Industry 4.0, it’s taking on new meaning and relevance. So, what is it exactly?  Digital transformation is the application of digital technologies to fundamentally impact all aspects of business.  It’s not as simple as digitalizing what otherwise is considered analog – it’s much more disruptive as it requires digitizing processes as … Continue reading


Digital Document Management Helps HR Adapt

Category: Blog   |   Tags: ,

Digital document management is doing more than helping HR departments process candidate and employee records.  Digital document management is allowing HR to adapt to fundamental shifts in its day-to-day functions in terms of talent acquisition, payroll, compensation management and benefits administration. In their report “Building a Seamless Employee Experience: Document Management and E-signature,” Aberdeen finds that best-in-class organizations are 6.1 times more likely than all others (67% vs. 11%) to have strategically reduced HR headcount.  As a result, HR is being squeezed by staffing levels and a need to increase how personal the employee experience is within the applicant cycle … Continue reading


Procure to Pay Increases Demands on Financial and Accounting Teams

Category: Blog   |   Tags: ,

The procure-to-pay process includes all activities related to procurement through financial settlement of goods and services with suppliers. Procure to pay offers a number of benefits – among these are improved supplier collaboration, lower costs and improved compliance. For most companies, the pain point is that the infrastructure is just not there to support the desired levels of speed and responsiveness, and the effect is increased demands on both financial and accounting teams. In their report “Procure to Pay: Building a System of Synergies,” Aberdeen Group focuses on the intersection of the procure-to-pay process and business processes and how these … Continue reading


What is RPA?

Category: Blog   |   Tags: ,

Put simply, RPA (Robotic Process Automation) describes a software development toolkit that allows non-engineers to quickly create software robots (commonly known as “bots”) to automate rules-driven business processes by replacing human effort to complete tasks. Software bots mimic human activities such as logging into IT systems and copying and pasting data across systems.  Unlike other automation solutions, RPA generally requires minimum integration with the existing IT setup. Organizations with labor-intensive processes can potentially boost productivity and save time and money with Robotic Process Automation. This has put it top of mind with IT departments and with business executives evaluating how … Continue reading