What Is Document Management Software?

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What Is Document Management Software?

At a most basic level, document management software (DMS) scans, captures, retrieves and stores documents digitally in a central location.

While early DMS acted like simple electronic file cabinets, today’s DMS and Enterprise Content Management (ECM) systems, pioneered by docSTAR in the 1980’s, are sophisticated, collaborative, process-oriented solutions that transform the way you do business – and help you make smarter business decisions.

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Why Do I Need Document Management Software?

If you have stacks of paper on your desk or in file cabinets, you need document management software. Lost, misfiled and delayed approvals on documents cost your organization time and money. Remote employees, and compliance and security issues add even more layers of complexity to an already-complex system. And with paper-based processes, lack of visibility into the status of your cash position, workflow approvals, or changes to documents add to the difficulty of making the best decisions for your company.

docSTAR eclipse document management software makes managing all of your content easy and smart. With a powerful, yet simple to use workflow designer, you can build custom workflows to effortlessly move any kind of content to the right person, at the right time – improving internal collaboration, business insight and service levels across the organization.

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How Does Document Management Software Help Me Cut Costs?

Besides the obvious costs – buying fewer supplies – paper, files, ink, toner, file cabinets (as well as storage costs), and postage for shipping documents between locations, there are a number of cost savings by creating a paperless workflow.

  • Higher efficiency & productivity – without spending time chasing down paper for approvals, you can get more work done – faster and with fewer errors.
  • Better business insight – with visibility into the status of a document at each step, you can plan more accurately and make business better decisions.
  • Better cash management – with eclipse Smart AP Automation, you can see the status of every invoice and take advantage of early payment discounts.
  • Improved collaboration – remote team members are no longer an issue and bottlenecks are eliminated with access to content at any time, on any device.
  • Easier audit process – secure documents can be found quickly and easily so audits takes less time, require fewer staff resources and lead to more positive outcomes.
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Serving every industry, more than 8,000 customers trust
docSTAR for smart document management & automated AP solutions

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    “docSTAR eclipse is the best solution on the market. It’s really easy to use at an affordable price point, it offers improved processes, a fast return on investment and I really enjoy working with their team.”

    Paul Crompton, Acumen Business Systems

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    “Working in AP, we have to research things all the time. In eclipse, it’s very easy to find things and has taken a job that used to take 2-3 hours down to about 5 minutes.”

    Penny Martin, Accounts Payable Administrator

    Watch the Testimonial Video
  • AP software user neil

    “The custom workflow is one of the best things in docSTAR eclipse. It’s very powerful and we’ve been able to drive really good efficiencies which have gone right to our bottom line.”

    Neil Baier, CFO

    Watch the Testimonial Video